Summary Data Protection and Privacy Statement

9th Romsey (West Wellow) Scout Group is committed to compliance with UK Data Protection regulations and best practice in how it meets its duties.  All personnel are required to adhere to this Policy and to sign a declaration of compliance.

9th Romsey (West Wellow) Scout Group is the data controller and works with the Scout Association and others to process data. 

9th Romsey (West Wellow) Scout Group is an unincorporated educational children’s charity that runs activities for the development of young people and supports Hampshire Scout districts and groups.  Personal information of young people, adults, helpers and donors is processed.

The legal basis of this processing is for our legitimate interests, including administration of the Scouting programme, governance, safety and safeguarding, fundraising and public relations.  We process data for legal reasons including maintaining safety and safeguarding records in compliance with the Scout Association’s Policy Organisation and Rules, and maintaining accounting records as required by authorities.  We process data by reason of data subjects’ consent including providing direct electronic communications, fundraising and statistical reporting about inclusion relating to ethnicity and disability.

Personal information is only used and shared internally and externally as required for the purposes of Scouting or as required by law.

Personal data is retained as required for the good administration of 15th Romsey Scout Group and as required by law.  Members’ data may not be completely erased from the Scout Association database for reasons of legitimate interest, including safeguarding.

Data subjects may make a subject access request by contacting the Chair at  Data Subjects have rights in accordance with the UK data protection GDPR regulations. 

The full 9th Romsey (West Wellow) Scout Group Data Protection, Confidentiality and Privacy Policy is available on the 9th Romsey (West Wellow) Scout Group website and from the 9th Romsey (West Wellow) Scout Group HQ.

Updated December 2020